Documents required for import-export customs clearance

Any consignment shipped from one country to another requires mandatory customs clearance. Customs laws and levies vary from one country to another but there are a few documents which are compulsory everywhere. You can undergo import-export customs clearance either physically or electronically. Having your documents in order is crucial for a hassle-free clearance. In this blog, we will discuss the required paperwork for a seamless experience.

Documents required while importing to India

Here is an import documents list:

1. Bill of entry: A bill of entry is a crucial legal document that needs to be filled and submitted by importers. It contains details of the shipment, quantity, etc.
2. Import licence: Import licence is necessary for importing certain restricted goods that are regulated by the government.
3. Insurance certificate: A marine insurance certificate enables the customs authorities to verify whether the shipped goods have insurance coverage or not.
4. GATT/DGFT declaration: When importing goods, importers must submit a GATT/DGFT declaration to customs. This document is needed for customs clearance in India as per the guidelines set by GATT (General Agreement on Tariffs and Trade).
5. Technical write-up: A technical write-up is required in case of certain products which is like a manual for their usage and attributes.
6. Industrial licence: An industrial licence is needed for importing certain goods and can be used by buyers to avail of import duty concessions and other benefits.
7. Import general manifest: When imported shipments arrive in India, the carrier must alert customs at the port or airport and electronically file an import general manifest detailing all the cargo on board.

Documents required while exporting from India

Here is a list of documents required for export from India:

1. Proforma invoice: A proforma invoice is like a purchase order and is the preliminary agreement with terms agreed upon between exporters and importers via telephone, email, or in person.
2. Commercial invoice: It is the legal document signed between the exporter and the buyer. It holds the record of the goods and the amount that the buyer holds the obligation to pay.
3. Shipping bill: A shipping bill serves as a permanent record of the export transaction.
4. Export licence: An export licence is a must-have for exporters shipping their consignments to international destinations. It is essential for customs clearance when shipping goods for the first time.
5. Dangerous goods forms: Certain goods in the dangerous category require certificates to prove that they have passed all mandatory checks.
6. Health certificate: If there are food products in a consignment, then a health certificate certifies that the food meets all health and safety criteria and is fit to be consumed.

Conclusion

Following import-export documentation and adhering to the guidelines helps businesses navigate import-export customs clearance procedures in a smooth manner without any inordinate delays or hindrances. Each document is crucial, whether it is for safety standards, eligibility criteria or logistics.

Disclaimer: The information provided in this blog is for educational and informational purposes only. It is advised to verify the currency and relevance of the data and information before taking any major steps. Please read the sales brochure / policy wordings carefully for detailed information about on risk factors, terms, conditions and exclusions. ICICI Lombard is not liable for any inaccuracies or consequences resulting from the use of this outdated information.