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RTO New Vehicle Registration Process

Get your new vehicle (car/bike) registered with ease. Learn the RTO registration process, documents required & fees in detail. Start driving today!

  • 03 Feb 2023
  • min read
  • 658 views

Buying your dream car or bike brings you unmatched joy. You may have been eyeing the model you love, researching about it, saving up money, and making plans around it, but have you thought about registering it? If not, then you must. 

In India, you must register your brand-new vehicle at the Regional Transport Office (RTO), and get a new vehicle registration number to be able to take it out on the road. If you are caught driving your new car without a registration number and certificate, you will have to pay hefty fines, and in some cases, you may even face imprisonment.

Registering your vehicle is mandatory and there is no point delaying it. Therefore, once you pay for your car or bike, initiate the registration process. Here’s how you can do it.

How do you register your new vehicle?

To get a new vehicle registration number, register your bike or car by following one of the two methods mentioned below:

1. Register your vehicle yourself

You can always register your vehicle yourself. If you plan to register your new vehicle in a different state or city, it is best to do it yourself. Just visit the nearest RTO, submit the necessary documents, pay the required fee, and get your vehicle inspected. After the documents are cross-checked and the vehicle is inspected, if all is fine, the new vehicle registration number will be issued in no time.

2. Get your vehicle registered by the dealer

If you don’t want to take the load and hassles of visiting the RTO, standing in the queue, and dealing with the documents, you can simply ask your dealer to get the registration done. In that case, your vehicle will be brought to the showroom only after the registration process is completed. By paying a service charge to your dealer, you can easily get your new car registration done without much effort.

Steps to register your new vehicle at the RTO

If you plan to pursue new RTO registration of your vehicle yourself, then follow the steps below:

Step 1: Visit the nearest RTO. Take your new car or bike along with you.

Step 2: Fill out the registration form and submit it along with other necessary documents.

Step 3: Post submission of the form and the documents, the RTO will check them.

Step 4: Meanwhile, pay the RTO charges for the new vehicle registration. The charge may differ for bikes and cars. Also, pay the road tax and collect the receipt of both payments.

Step 5: A designated RTO inspector will inspect the vehicle.

Step 6: Vehicle details such as the make and model, fuel type, engine capacity, and more will be recorded and uploaded to the central database.

Step 7: The Superintendent of the RTO will verify the uploaded data.

Step 8: The Assistant Regional Transport Officer (ARTO) will approve the registration of the vehicle.

Step 9: Once the ARTO approves the registration, the Registration Certificate (RC) and a corresponding RC smartcard will be generated.

Step 10: When the RC is ready, it will be sent to your registered address via post.

Can you register your vehicle online?

No, you cannot get new car registration or two-wheeler bike registration done online. It is extremely important to note that the e-portal of Parivahan cannot be used for new vehicle registration online. It can be used only for the renewal of vehicle registration.

This is because a new car registration or a new two-wheeler bike registration essentially requires a physical inspection of the vehicle at the RTO. Since the physical presence of the vehicle is compulsory for new vehicle registration, you cannot register a car or bike online.

How to apply for a new number plate?

Every motor vehicle must display its unique registration number on the High-Security Registration Plates (HSRPs) fixed on the front and back of the vehicle. Aluminium-made and colour-graded HSRPs cannot be tempered. This plate is attached to the vehicle using two non-reusable locks. However, you can get a new bike number plate or car number plate online and offline.

To apply for a new number plate online, follow these steps:

Step 1: Visit the RTO website of your state.

Step 2: Submit all necessary details like your name, address, contact number, car registration number, chassis number, and more.

Step 3: Next, select the vehicle class, whether it is used for commercial or personal use.

Step 4: Pay the required fee and collect the payment receipt.

Step 5: You will get the acknowledgement notification that your HSRP has been created and dispatched.

Alternatively, if you do not have easy access to the RTO website or you are not comfortable will the online method, you can go to the RTO and submit the required form, make the payment, collect the receipt and get your HSRP number. You can also get the new number plate from your dealer.

Forms you must fill out for vehicle registration

Getting a new vehicle registration number may look like a complicated process if you are not aware of the forms that you must fill out. You can find all the details on the Parivahan website, and even download the forms from there. Meanwhile, here is the list of forms that you must have for vehicle registration:

Vehicle Registration Form

How to Get It/From Where to Download

Form 20 – Application for motor vehicle registration

Download it from the Parivahan website

Form 21 – Vehicle sale certificate. This includes details such as the make and model of the vehicle, date of manufacture, invoice amount etc.

Get it from the Parivahan website, or ask your dealer for it when buying the vehicle

Form 22 - Roadworthiness certificate. This indicates the safety and pollution compliance of the vehicle

Obtain this form from the vehicle dealer

Form 29 – Vehicle ownership transfer notice

Download it from the Parivahan website

Form 30 – Application for intimation and transfer of vehicle ownership

Download it from the Parivahan website

Form 34 – Application form to add loan hypothecation and registration certificate

Download it from the Parivahan website

Form 38A – Vehicle inspection report

Obtain this form from the RTO

Form 51 – Vehicle insurance certificate

Obtain this form from the car insurance provider

Form 60 - Working certificate in the absence of PAN card

Download it from the Parivahan website

Besides the forms mentioned above, you will have to submit the following documents to the RTO when applying for new car registration:

  • Identity proof
  • Age proof
  • Address proof
  • PAN card (if PAN card is not available, then Form 60)
  • Engine Number and Chassis Number
  • Purchase invoice of the vehicle given by the dealer and the manufacturer
  • Passport size photographs

Vehicle registration fee

Listed below are the fees that you may have to pay in association with vehicle registration in India.

Services Related to Vehicle Registration

Corresponding Fees in Rs.

Two-wheeler bike registration/motorcycle

300

Three-wheeler/quadricycle registration

Non-transport: 600; Transport: 1000

Car/Light Motor Vehicle (LMV)/four-wheeler registration

Non-transport: 600; Transport: 1000

Medium goods motor vehicle/medium passenger motor vehicle registration

1000

Heavy goods motor vehicle/heavy passenger motor vehicle registration

1500

Imported vehicle (car) registration

5000

Imported vehicle (bike) registration

2500

Other vehicles (not mentioned on this list) registration

3000

Smart card (RC) issue

200

Duplicate RC issuance

50% of the new vehicle registration fees

RC details correction

50% of the new vehicle registration fees

Endorsement of Hypothecation/Lease/Hire purchase

Two-wheeler (bike): 500;

Three-wheeler/quadricycle/LMV: 1,500; Medium/heavy vehicle: 3,000

Also read:

Vehicle registration status: How to check the RC status of your vehicle?

After you have applied for a new vehicle registration, you can check the status of your application online. Just follow these steps:

 

Step 1: Visit the official website of Parivahan

Step 2: Search for “Online Services”

Step 3: Next click on “Vehicle Related Services”

Step 4: From the available drop downs, select your State and the RTO office

Step 5: Then click “Proceed” and you will arrive at the next page

Step 6: Click on “Status” and then click on “Know Your Application Status”

Step 7: Submit the application number and the captcha code

Step 8: Click “Submit” and you will be able to view your RC application status

How to apply for a duplicate RC?

The Registration Certificate (RC) is a necessary document for all vehicle owners. You must carry it along with you whenever you take your vehicle out on the road. In case, you lose your RC, you should apply for a duplicate RC without any delay. You can apply for a duplicate RC by doing the following:

Step 1: Visit the official website of Parivahan

Step 2: Search for “Online Services”

Step 3: Next click on “Vehicle Related Services”

Step 4: From the available drop downs, select your State and the RTO office

Step 5: Then click “Proceed” and you will arrive at the next page

Step 6: Click on “Service” > “RC Related Services” > “Apply for Duplicate RC”

Step 7: Submit the last 5 characters of your vehicle’s Chassis Number

Step 8: Click on “Verify Details”

Step 9: Next, enter some basic information and then click on “Payment”

Step 10: Make the payment and save the receipt of the payment

Step 11: Either visit the RTO to collect your duplicate RC, or download it from the Parivahan website.

You can apply for duplicate RC offline as well. Go to the RTO and submit all the documents, make the payment, and apply for a duplicate RC.

How to download a duplicate RC?

You can download your duplicate RC using DigiLocker, a flagship initiative by the Ministry of Electronics and IT, under the Digital India Programme. DigiLocker is a digital document wallet where citizens can access their important authentic documents.

Follow the steps given below to download your duplicate RC using DigiLocker:

Step 1: Visit the DigiLocker website or download and install the app on your smartphone or tab

Step 2: Create a new account if you are a new user. If you already have an account, then log in

Step 3: Select “Registration of Vehicles”

Step 4: Enter the registration number and the Chassis Number

Step 5: Go to the issued documents section

Step 6: View or download your duplicate RC

Fees for a duplicate RC

Listed below are the fees related to the issuance of duplicate RC:

Vehicle Class

Fees in Rs.

Two-wheeler/motorcycle

150

Three-wheeler/quadricycle

Non-transport: 300; Transport: 500

Car/Light Motor Vehicle (LMV)/four-wheeler

Non-transport: 300; Transport: 500

Medium goods motor vehicle/medium passenger motor vehicle

500

Heavy goods motor vehicle/heavy passenger motor vehicle

750

Imported vehicle (car)

2500

Imported vehicle (bike)

1250

Other vehicles (not mentioned on the list)

1500

Documents required when applying for a duplicate RC

To get a duplicate RC, you will have to submit the following documents at the RTO:

  • Form 26 – Application for issuance of a duplicate RC
  • Address proof such as the Aadhaar card, passport, voter ID etc.
  • First Information Report (FIR) from the police
  • Affidavit stating the RC is lost, and not impounded
  • Pollution Under Control (PUC) certificate
  • Challan clearance from Traffic Police
  • Insurance certificate of vehicle
  • Tax clearance for commercial vehicles, obtained from Accounts Department
  • PAN card (Form 60 and Form 61, in case PAN card is not available)
  • Chassis Number
  • Engine Number
  • Identification of the owner’s signature

These are the documents usually required for getting a duplicate RC. However, the actual precise document list may differ from state to state.

How to go for a vehicle registration renewal?

The new vehicle registration remains valid for a stipulated period. After that, you must renew the registration certificate. The application for the renewal of registration cannot be made more than 60 days before the expiry date. You can easily apply for vehicle registration renewal in the Parivahan portal. Here’s how:

Step 1: Visit the official website of Parivahan

Step 2: Click on the “Online Services” tab. Choose “Vehicle Related Services” from the drop-down list

Step 3: Enter your state name and registration number. Click on the “Proceed” button

Step 4: Next, click on “Renewal of Registration”

Step 5: Enter the last 5 characters of your vehicle’s Chassis Number and then click on “Verify Details”

Step 6: Enter your registered mobile number. You will get an OTP

Step 7: Submit the OTP and then click on “Show Details”

Step 8: Verify the information and then click “Payment”

Step 9: Make the payment and download the receipt of the payment

Step 10: Visit the RTO. Take along all the necessary documents and duly filled forms. Do not forget to take your vehicle along with you.

After the inspection of the vehicle and verification of the documents, the RTO will issue the renewed RC.

Renewal fees for RC

Given below are the RC renewal fees for different class of vehicles:

Vehicle Class

Fees in Rs.

Invalid carriage

50

Two-wheeler/motorcycle

300

Three-wheeler/quadricycle/Light Motor Vehicle

Non-transport: 600; Transport: 1000

Medium goods motor vehicle/Medium passenger motor vehicle

1000

Heavy goods motor vehicle/Heavy passenger motor vehicle

1500

Imported vehicle (car)

5000

Imported vehicle (bike)

2500

Other vehicles (not mentioned on the list)

3000

Documents required for the RC renewal

For the renewal of the RC, you will have to submit the following documents:

  • Form 25 – Application for RC renewal
  • Original RC
  • Payment receipt of road tax
  • Pollution Under Control (PUC) certificate
  • Vehicle insurance certificate
  • Vehicle fitness certificate
  • PAN card (Form 60 and Form 61, in case PAN card is not available)
  • Chassis Number
  • Engine Number
  • Identification of the owner’s signature

Rules for vehicle number plates in India

There are some rules surrounding new registration vehicle numbers and number plates in India. You should be aware of them to avoid any face-off with the authority.

  • If you are using a temporary registration number, it has to be displayed on a yellow background plate with red colour lettering.
  • If the vehicle is that of a dealer, then the registration number is to be displayed on red background with white lettering.
  • Regional languages cannot be used to display the registration number.
  • Any such fancy or special number auctioned by the union territories (UTs) cannot be displayed on the number plate.
  • The number plates of four-wheeler BS-VI vehicles should have a green colour layer of 1 cm.
  • The number plates of four-wheeler BS-VI vehicles should have stickers attached that show the type of fuel used. Orange for diesel vehicles and blue for vehicles that run on CNG or petrol.
  • Doesn’t matter if it is an old or a new registration vehicle number, a paper-printed registration number on the plate of a vehicle is not allowed.

Bharat number plate registration

Bharat number plate registration or BH series registration is a pan India vehicle registration set up essentially for government and private sector employees who have their offices in more than four states or union territories.

  • The Bharat number plate or the BH series eliminates the extra work of applying for new registration when moving from one state to other.
  • A unique feature of the BH series is that one has to pay the Motor Vehicles tax for 2 years or in multiples of 2 years, that is, that is, 4, 6, 8 years, or more.
  • The road tax can be paid for 2 years and up to 14 years. After that, the road tax has to be paid yearly.
  • The format of the BH series is 21 BH 1234 AA. Here, 21 is the year of registration, BH stands for Bharat, and the rest is the unique number for the vehicle.

FAQs

How many days does it take to get a new vehicle registration number?

Usually, it takes a couple of days to get a new vehicle registration number. However, if you are doing it offline by visiting the RTO, you can get the new vehicle registration number on the same day.

What to do if my RC is lost?

If you lose your RC, or it gets damaged, you can apply for a duplicate RC through the Parivahan portal.

How much time does it take to get an HSRP number plate for a car?

If you apply for your HSRP number plate for your car online, then it may take a few days to generate and dispatch the HSRP. However, if you visit the RTO or get your dealer to get one, you can get your HSRP the same day you apply for.

Who is eligible to get a BH series registration number?

Government employees and private sector employees who have offices in more than 4 states and UTs are eligible to get a BH series registration number.

Is it compulsory to register my vehicle through the dealership?

No, it is not compulsory to register your vehicle through the dealership. You can register your vehicle on your own via the online portal of Parivahan or offline by visiting the RTO.

How can I view the VAHAN application status online?

To view the VAHAN application status online, you will have to visit the official website of Parivahan. You will find the necessary instructions under “Online Services”. Follow them and you will be able to view your application status.

What is the road tax on new vehicle registration?

Road tax is the tax you pay to drive/ride your vehicle on Indian roads. This tax is used for the development and maintenance of roadways. Remember, road tax varies from state to state.

What is the RC renewal fee in India?

The RC renewal fee in India varies across different vehicle classes. Refer to the detailed table given above to know the applicable RC renewal fee for different vehicle classes and types.

Is there any late fee for the renewal of RC?

Yes, if you do not renew your RC in time you will attract a late fee of Rs 300/month for a two-wheeler and Rs 500/month for other non-transport vehicles.

Can I renew the RC of my car after 15 years?

Yes, you can renew the RC of your car after 15 years. After that, you will have to renew the RC of your car every 5 years.

What is the validity of the temporary registration number?

The validity of the temporary registration number is 30 days. In between, you must apply for and get your permanent registration number.

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