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How To Transport Bike From One State To Another In Train?

Explains transporting bikes via train in India using parcel or luggage options. Covers booking, required documents, fees, and safety measures for secure transportation.

  • 24 Jan 2025
  • min read
  • 147 views

Wondering how to take your bike along on your next cross-state adventure without the hassle of driving it? Transporting your bike by train across India is a smart and economical choice to ensure your bike gets where it needs to go safely, sprig you the fatigue of long rides and lets you and your bike arrive fresh and ready to explore. Much like understanding the specifications of a bike before you make a purchase, knowing the ins and outs of transporting your bike by train is necessary for a smooth experience.

So, let us get into the details of how to transport a bike from one state to another in train.

Different Ways of Bike Transportation in India

Indian Railways offer two ways to transport your bike – as a parcel or luggage. Each method suits different travel needs and follows a specific set of procedures. 

  • Parcel Transport

A cost-effective solution if you’re not travelling with your bike but need to send it to a specific destination. It involves:

  • Visiting the parcel office in advance to complete the booking.
  • Provide your ID and bike's registration for documentation.
  • Packing the bike to prevent damage, which might include professional services at some stations.
  • Paying a fee based on the bike's weight and travel distance, then receiving a receipt to track the shipment.
  • Luggage Transport

It is a preferable method for those travelling by train and wish to take their bike along. Though slightly expensive, this method ensures your bike travels on the same train as you.

The steps include:

  •     Booking at the luggage office when purchasing your train ticket or at least 24 hours before departure.
  •     Showing necessary documents like your travel ticket and bike’s registration.
  • Preparing and securely packing your bike, with potential inspections for compliance.
  • Paying the transport fees and receiving a luggage receipt needed for bike collection at your destination.

How to Book a Bike Parcel in the Train?

  • Visit the Parcel Office: Go to the parcel office one or two days in advance as this helps to begin the booking process and handle any unexpected delays.
  •     Carry the Necessary Documents:

➢ A valid government-issued ID.

➢ The bike's registration certificate and a photocopy.

➢ Proof of insurance.

➢ Pollution Under Control (PUC) certificate.

  • Payment of Fees: Fill out a form with details about your bike and its transportation requirements. Fees depend on the bike’s weight and distance. Inquire about any extra charges for oversized or overweight bikes.
  • Ensure Proper Packing: Drain the fuel tank, disconnect your bike’s battery, secure all movable parts and pad sharp edges. Packing services may be available at some parcel offices.
  •   Tracking and Collection: Use the tracking number to monitor your bike’s status and collect it at the destination station. Upon pickup, check your bike’s condition and report any issues immediately.

Booking Your Bike as Luggage

  1. Advance Booking: It's important to book your bike as luggage concurrently with your train ticket or at least 24 hours before your departure. But make sure to check if your chosen train offers this service before booking.
  2. Arrive Early: Arrive at the station at least 30 minutes before the train's scheduled departure to avoid any last-minute complications.
  3. Check-in at the Luggage Office:
  •     Locate the luggage office and submit the journey ticket along with your bike’s documents.
  •     Pay the required luggage fee based on the bike’s weight and distance.
  1. Follow Packing and Labelling Procedures:
  •     Packing: The fuel tank must be emptied, and movable parts like the chain or pedals should be secured.
  •     Labelling: Attach a durable and clear label to your bike with your name, contact information, and destination details to avoid any mix-ups.
  1. Present Your Journey Ticket: Present your journey ticket during the booking process at the luggage office. An endorsement will be made on your ticket—it links your bike with your travel itinerary.
  2. Collect the Luggage Ticket: You will receive a luggage ticket for your bike after confirming the booking. This ticket is needed to track your bike and collect it upon arrival at your destination.

What are the Documents Required For Bike Transport By Train?

  •     Valid Government-Issued ID Proof: ID proof like an Aadhaar, driving licence, or passport to verify your identity.
  •     Bike Registration Certificate: Carry the original and a photocopy to prove ownership.
  • Insurance Details: Have a copy of your bike's insurance policy to cover potential damages during transport.
  • PUC Certificate: Needed to show your bike meets environmental standards. 
  • Detailed Transport Form: Fill out at the booking counter to provide specifics like your name, address, and destination.
  •     Reservation Ticket: You must have a reservation ticket to link it with your travel itinerary if you book your bike as luggage.

What are the Bike Parcel Transport Rules Issued by Indian Rail?

  •     Advance Booking: Book your bike as a parcel at least 24 hours before train departure to manage logistics and paperwork.
  •     Fuel and Battery Regulations: Empty the fuel tank and disconnect the battery to prevent fires and electrical issues.
  •     Packing Requirements: Pack the bike securely using bubble wrap and foam. Some stations provide professional packing services.
  •     Documentation and Proof of Ownership: Present a valid government-issued ID, the bike’s registration certificate, and the transport receipt when collecting the bike.
  • Collection and Time Frame: Collect the bike within the specified timeframe to avoid extra charges.

Also read:

What is the Cost of Transporting a Bike by Train and How is it Calculated?

Transporting a bike by train in India involves specific costs based on a few factors. These are:

  • Packing Cost: Ranges between INR 300 and INR 500. It covers the expenses of materials and labour needed to securely pack the bike.
  • Insurance Charges: Insurance is generally included in the parcel cost. However, an additional charge of 1% of the excess value is applied if the bike’s declared value exceeds INR 10,000.
  • Delivery Cost: You need to consider the weight of the bike and the distance it will travel to calculate the cost of transporting it accurately. Indian Railways categorises bikes based on their weight for parcel charges:
  • Adult Bicycle: Up to 40kg
  • Adult Tricycle: Up to 100kg
  • Motorcycle (Up to 60 CC): Up to 100kg
  • Motorcycle (61 to 349 CC): Up to 200kg
  • Motorcycle (350 CC or more): Up to 250kg

Here is how the delivery cost is determined for different services based on a given distance and weight category:

  1. Choose the appropriate category based on the bike’s CC or type.
  2. Determine the scale rate applicable to your train type. For example:
  • Rajdhani: ₹32.426 per 10 kg
  • Premier: ₹21.617 per 10 kg
  • Standard: ₹10.809 per 10 kg
  • Luggage: ₹38.91 per 10 kg
  1. Calculate the freight for the entire weight over the specified distance. Multiply the rate per 10 kg by the total weight of the bike divided by 10, then by the number of kilometres.
  2. Add GST: Typically 5% of the calculated freight.

Here is an example of transporting a 100 kg bike over 749 km in a luggage compartment:

  • Base rate (per 10 kg for luggage): ₹38.91
  • Total cost: (₹38.91 x 10) x 749/10 = ₹2914.299
  • Add GST (5%): ₹2914.299 x 0.05 = ₹145.715
  • Total estimated cost: ₹2914.299 + ₹145.715 = ₹3060.014 (rounded)

Conclusion

Transporting your bike by train is an affordable and convenient choice. Understanding the process and having the right documents will help ensure a smooth transport. You should also not overlook securing comprehensive two wheeler insurance for financial protection during transit. It can help cover theft and other damages.

Disclaimer: The information provided in this blog is for educational and informational purposes only. It may contain outdated data and information regarding the Insurance industry and products. It is advised to verify the currency and relevance of the data and information before taking any major steps. ICICI Lombard is not liable for any inaccuracies or consequences resulting from the use of this outdated information.

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