Wondering how to take your bike along on your next cross-state adventure without the hassle of driving it? Transporting your bike by train across India is a smart and economical choice to ensure your bike gets where it needs to go safely, sprig you the fatigue of long rides and lets you and your bike arrive fresh and ready to explore. Much like understanding the specifications of a bike before you make a purchase, knowing the ins and outs of transporting your bike by train is necessary for a smooth experience.
So, let us get into the details of how to transport a bike from one state to another in train.
Different Ways of Bike Transportation in India
Indian Railways offer two ways to transport your bike – as a parcel or luggage. Each method suits different travel needs and follows a specific set of procedures.
A cost-effective solution if you’re not travelling with your bike but need to send it to a specific destination. It involves:
- Visiting the parcel office in advance to complete the booking.
- Provide your ID and bike's registration for documentation.
- Packing the bike to prevent damage, which might include professional services at some stations.
- Paying a fee based on the bike's weight and travel distance, then receiving a receipt to track the shipment.
It is a preferable method for those travelling by train and wish to take their bike along. Though slightly expensive, this method ensures your bike travels on the same train as you.
The steps include:
- Booking at the luggage office when purchasing your train ticket or at least 24 hours before departure.
- Showing necessary documents like your travel ticket and bike’s registration.
- Preparing and securely packing your bike, with potential inspections for compliance.
- Paying the transport fees and receiving a luggage receipt needed for bike collection at your destination.
How to Book a Bike Parcel in the Train?
- Visit the Parcel Office: Go to the parcel office one or two days in advance as this helps to begin the booking process and handle any unexpected delays.
- Carry the Necessary Documents:
➢ A valid government-issued ID.
➢ The bike's registration certificate and a photocopy.
➢ Proof of insurance.
➢ Pollution Under Control (PUC) certificate.
- Payment of Fees: Fill out a form with details about your bike and its transportation requirements. Fees depend on the bike’s weight and distance. Inquire about any extra charges for oversized or overweight bikes.
- Ensure Proper Packing: Drain the fuel tank, disconnect your bike’s battery, secure all movable parts and pad sharp edges. Packing services may be available at some parcel offices.
- Tracking and Collection: Use the tracking number to monitor your bike’s status and collect it at the destination station. Upon pickup, check your bike’s condition and report any issues immediately.
Booking Your Bike as Luggage
- Advance Booking: It's important to book your bike as luggage concurrently with your train ticket or at least 24 hours before your departure. But make sure to check if your chosen train offers this service before booking.
- Arrive Early: Arrive at the station at least 30 minutes before the train's scheduled departure to avoid any last-minute complications.
- Check-in at the Luggage Office:
- Locate the luggage office and submit the journey ticket along with your bike’s documents.
- Pay the required luggage fee based on the bike’s weight and distance.
- Follow Packing and Labelling Procedures:
- Packing: The fuel tank must be emptied, and movable parts like the chain or pedals should be secured.
- Labelling: Attach a durable and clear label to your bike with your name, contact information, and destination details to avoid any mix-ups.
- Present Your Journey Ticket: Present your journey ticket during the booking process at the luggage office. An endorsement will be made on your ticket—it links your bike with your travel itinerary.
- Collect the Luggage Ticket: You will receive a luggage ticket for your bike after confirming the booking. This ticket is needed to track your bike and collect it upon arrival at your destination.
What are the Documents Required For Bike Transport By Train?
- Valid Government-Issued ID Proof: ID proof like an Aadhaar, driving licence, or passport to verify your identity.
- Bike Registration Certificate: Carry the original and a photocopy to prove ownership.
- Insurance Details: Have a copy of your bike's insurance policy to cover potential damages during transport.
- PUC Certificate: Needed to show your bike meets environmental standards.
- Detailed Transport Form: Fill out at the booking counter to provide specifics like your name, address, and destination.
- Reservation Ticket: You must have a reservation ticket to link it with your travel itinerary if you book your bike as luggage.
What are the Bike Parcel Transport Rules Issued by Indian Rail?
- Advance Booking: Book your bike as a parcel at least 24 hours before train departure to manage logistics and paperwork.
- Fuel and Battery Regulations: Empty the fuel tank and disconnect the battery to prevent fires and electrical issues.
- Packing Requirements: Pack the bike securely using bubble wrap and foam. Some stations provide professional packing services.
- Documentation and Proof of Ownership: Present a valid government-issued ID, the bike’s registration certificate, and the transport receipt when collecting the bike.
- Collection and Time Frame: Collect the bike within the specified timeframe to avoid extra charges.