RTO Form 21 is a crucial document in the vehicle registration process in India. Provided by the Regional Transport Office (RTO), this form serves as a vital part of the legal paperwork for cars, buses, trucks, and bikes, and is also involved in later taxation procedures. Acting as a 'Sale Certificate,' it bears the name of the motor vehicle owner. Understanding how to download, complete, and submit this form is an essential legal requirement for vehicle owners.
What Is RTO Form 21?
RTO Form 21 legal document to be issued by manufacturer or dealer or registered E-rickshaw or E-cart Association (in case of E-rickshaw or E-cart) or officer of Defence Department (in case of military auctioned vehicles) for presentation along with the application for registration of a motor vehicle.
Along with the invoice, the RTO Form 21 proves that the entire payment on the vehicle has been made, and it now belongs to the new owner. As is evident, the form helps maintain a legal record of every vehicle in the country.
RTO Form 21 is also called “Sale Certificate” and is a crucial document, alongside other government forms, address proof, etc., used to confirm the registration of a new vehicle in India. It shows that the new vehicle meets the requirements set by the Motor Vehicles Act. Not filling up the form appropriately or on time invites legal penalties.
For the buyer, RTO Form 21 serves as proof of ownership when applying for services like car insurance or vehicle loans. A significant advantage of this document is that it helps prevent fraudulent or suspicious activities related to the vehicle’s purchase by clearly outlining all transaction details.
How to Fill Form 21?
RTO Form 21 must be filled in with important details of the seller, owner, and vehicle details. Details must be noted down accurately, not just so you can avoid legal trouble but also to prevent unnecessary delays or administrative hurdles in registering the vehicle. If you are unsure about certain details, consider calling or visiting your local RTO for assistance.
Read all fields carefully and fill out the RTO Form 21 step by step:
- Vehicle and buyer particulars: The form begins with details such as the vehicle brand, followed by the new owner's personal information, including their name, address, and other relevant contact details.
- Detailed section on the Vehicle: The section includes details of the vehicle, such as its model, make, engine number, chassis number, colour, and more. It is important to ensure that these details match exactly with what the seller has provided in the documentation. For transport vehicles, axle details are also crucial and should be accurately listed.
- Signatures: At the end of the form, the dealer, manufacturer, or an official from the auto association signs. This signature validates the information provided above and confirms the buyer's intent to comply with the vehicle ownership transfer or registration process.
- Review before submission: Double-check all the details entered in the form before submitting it to the RTO. Small errors could lead to delays or complications during the registration process.
How to Download Form 21?
Downloading RTO Form 21 has become much easier with the help of online services. Most RTOs now offer the option to download the form directly from their official websites, so you don't always have to visit the centre in person to collect it.
- Official domain of the Ministry of Road Transport & Highways: One can easily download the form from the Parivahan Sewa website.
- RTO websites: Go to the official website of your state’s respective RTO; most state RTOs have a dedicated portal where all registration-related forms are available together for download.
- Find and select the relevant document: Search for "RTO Form 21" in the list of forms, and you'll be able to download the PDF within seconds. Save it securely to your device for easy printing and filling.
- Print the Form: After downloading the form, print it on A4 paper to ensure it is easy to read. Fill it out and submit the form to your local RTO. If needed, the relevant officials will assist you with the submission process. As an alternative, you can fill out the form online and register on the Parivahan Sewa website.
Documents Required for Form 21
When submitting RTO Form 21, you need to attach certain essential documents:
- Address proof: Self-attested copies of a government-approved document (like an Aadhar card, utility bill, or property tax receipt) to verify your address.
- Identity proof: A government-issued photo ID like an Aadhar card or voter ID.
- PAN Card: Your PAN card is important in all matters of financial transaction.
- Recent passport-size pictures: Carry 2-4 self-attested copies of your latest passport photos
- Approved loan application: This is required only if applicable, i.e., if you have taken a loan for the purchase of the vehicle.
Conclusion
RTO Form 21 is a crucial part of any vehicle sale and official vehicle registration process in India. Understanding how to download, fill, and submit the form with the right documentation ensures a smooth and hassle-free experience with the RTO. The form eliminates the potential for legal hassles in your transactions and keeps your vehicle safe from unlawful transactions.
If you have bought a new car, it is always recommended to explore a car insurance policy that suits your needs. A good car insurance policy not only provides financial protection in the event of accidents or theft but also ensures peace of mind while driving, allowing you to enjoy your vehicle for longer.
Disclaimer: The information provided in this blog is for educational and informational purposes only. It may contain outdated data and information regarding the Insurance industry and products. It is advised to verify the currency and relevance of the data and information before taking any major steps. ICICI Lombard is not liable for any inaccuracies or consequences resulting from the use of this outdated information.